AI Email Writer
NewWrite professional emails. Job applications, follow-ups, complaints, thank-you notes.
What is AI Email Writer?
NexGen AI Email Writer turns a two-line description into a complete email: a subject line, a greeting, two or three short paragraphs, and a sign-off. Describe who it is for and what you need — a leave request to HR, a follow-up after an interview, a complaint to a builder, a fee-concession request to a college, a polite reminder to a client who has not paid — and Google Gemini drafts it in plain, direct language without corporate filler. It writes in English by default and in Hindi Devanagari when you switch the page language, and it handles the formal Indian office register where 'kindly do the needful' is expected as easily as a casual note to a colleague. Read it once, change the names and dates, and send.
How to use
Describe the email: who it goes to, what you want from them, the key facts (dates, amounts, reference numbers) and the tone.
Click Generate and get the full email with a subject line in a few seconds.
Copy it into Gmail, Outlook or your office mail, fix names and dates, and send. You get 10 free emails a day.
What people use AI Email Writer for
Leave request to HR or your manager
The most common email in any Indian office, and still the one people rewrite three times. Give the dates, the reason at whatever level of detail you are comfortable with, who will cover your work, and whether it is planned or an emergency. The draft comes back with the dates in the subject line and a line about handover, which is what the manager actually reads.
Following up without sounding desperate
After an interview, a client proposal or a vendor quotation, the second email is harder than the first. Tell the tool when you sent the last one and what you are hoping for, and ask for 'polite, short, one clear question at the end'. The result is a three-line nudge you would not be embarrassed to have sent.
Complaints that get acted on
A complaint to a builder, a courier, a bank branch or a consumer helpline works when it has an order or reference number, exact dates, what went wrong and what you want done by when. Put those facts in the prompt and the email states them in order without the anger that makes people stop reading.
College and official requests
Bonafide certificate requests, fee-concession applications, a hostel room change, a letter to a bank for a KYC update — this register is stiff, and most students have never written it. Say 'formal, to the Principal / Branch Manager' and the draft arrives with the salutation and closing these offices expect.
Examples
You type
Leave email to my manager Priya. 3 days, 12 to 14 October, for my cousin's wedding in Lucknow. Rahul will handle my tickets while I'm away. I'll be reachable on phone for anything urgent. Formal but warm.
You get
An email with the dates in the subject, a first paragraph making the request, a second covering handover to Rahul and your availability, and a plain sign-off — ready to paste into the office mail once you check the dates.
You type
Complaint to Bluedart customer care. AWB 78214563902, parcel booked 3 Sept from Ahmedabad to Kolkata, showed 'delivered' on 8 Sept but never received. Want an investigation and written update within 7 days. Firm, not rude.
You get
A complaint that opens with the AWB number and dates, states the problem in one paragraph and the demand in the next, and closes with your contact line — the shape a support desk can act on without asking you to repeat yourself.
Getting better results
- \u2022Give the facts, not the feelings. Dates, names, amounts and reference numbers make the email; 'I'm frustrated' does not, and the model will invent a date if you leave one out.
- \u2022Name the recipient's role. 'To HR' and 'to my manager who already knows' produce different emails; the first explains, the second gets to the point.
- \u2022Ask for a length. 'Five lines' is right for a follow-up and 'three paragraphs' for a complaint. Left alone the tool writes two or three short paragraphs.
- \u2022Replace every placeholder before sending. If you did not give a name or a date, the draft may leave a bracket for it — search for '[' before you hit Send.
- \u2022Read it as the recipient once. If the request is not clear by the end of the first paragraph, put it there yourself; managers read the first three lines and skim the rest.
Limits and your input
Free use: 10 generations per day. The limit resets each day. No account and no payment is required.
Your input is sent to Google Gemini to generate a response. We do not store your prompts. Avoid entering confidential information.
Output is AI-generated text. Verify facts, dates and figures before relying on them.
Frequently asked questions
Does it write the subject line too?
Yes. Every email starts with a subject line that states the purpose plainly — 'Leave request: 12 to 14 October' rather than something clever. We make no claim about how a subject affects whether people open the mail; a clear one simply makes the email easy to find later, which matters for leave and reimbursement threads.
Can it write formal and informal emails?
Yes. Say 'formal' for HR, a bank, a professor or a government office and you get Dear Sir/Madam and a proper closing. Say 'friendly' or 'casual' for a teammate and it loosens up. If you do not state a tone, it defaults to professional and neutral, which is right for most office mail and wrong for a birthday invite.
Can I use it for job applications?
Yes — application emails, a short cover note to go with a resume, a thank-you after an interview, and a follow-up when you have not heard back. Give the company, the role, where you saw the posting and one thing that makes you a fit; without those the draft is generic and a recruiter can tell. It writes the email, not the resume; use the Resume Builder for that.
Can it write in Hindi?
Yes. Switch the page language to Hindi and the email comes back in Devanagari, kept short. This suits a letter to a school principal, a panchayat office or a Hindi-medium client. For the mixed Hinglish most Indian offices actually use, write in English mode and say 'Hinglish, casual' in the prompt.
How many emails can I write a day, and is my text stored?
Ten free emails a day, no account needed. The description you type is sent to Google Gemini to draft the email and is not stored by us. Still, keep out anything you would not put in the email itself — leave out salary figures, Aadhaar or account numbers and add them by hand after copying.